Choosing the Perfect Venue

The ‘Perfect Venue’ is very much decided by the type of wedding you intend to have and how much your budget will allow you to spend. It can be anything from an elegant ballroom in an exclusive hotel or a marquee in the grounds of a stately home to a small intimate party in your favourite restaurant.

Venues such as hotels and restaurants often provide you with the complete package giving you everything you need to host your reception. If, however, you prefer to have your wedding reception in a marquee or your local hall, you may wish to engage the services of a wedding consultant to help you plan and organise all the services you will need to make your special day complete.

No matter what venue you decide upon, you will need to visit the various places and companies who cater for your requirements. When arranging these visits you should take note of the contact name, the telephone number and the address. You will also need to tell them the wedding date, the price range and number of expected guests. When you get home, make notes to remind you about the visit.

This is a range of questions which can be tailored to suit your particular circumstances:

The venue’s hire fee and what is included in the price.

The venue’s capacity (including chair and table availability).

Are there overtime fees?

What time can set-up begin?

Who is responsible for cleaning up?

How far in advance must reservations be made?

How far in advance must menu and drink selections be made?

How much notice is needed for the final guest count?

What parking facilities are available?

Is the dance floor large enough?

Is it necessary to use the in-house caterer?

How much is the deposit and when is it due?

When is the balance payable?

What is the cancellation policy?

Is a security (damage) deposit needed, how much is it, when is it needed and when will it be refunded?

Are there any special rules and regulations?

Depending on the type of wedding, these are the requirements you will need to consider:

1	Licensed for civil marriages
2	Price range
3	Outdoor facilities
4	In-house party planner
5	Outside catering
6	Capacity
7	Bridal suite
8	Parking
9	Kosher
10	Style of cuisine
11	Guest accommodation
12	Changing facilities
13	Number of functions held at one time